Cleaning Proposal Software
Turn a priced bid into a branded proposal, email it from the app, and collect a signature from any device. Your client never has to create an account or print anything.
Proposals that look like you have done this a thousand times
Branded PDF proposals
Every proposal carries your business description, value proposition, cover letter, scope by area, pricing, and terms. Your W-9 and certificate of insurance can be attached so the facility manager has everything in one file.
Sent straight from the app
Send the proposal by email without exporting or attaching files. The client gets a message with a Review & Sign button that opens the proposal in their browser.
Sign on any device
Clients draw or type their signature on a phone, tablet, or computer. No login, no app download, and no third-party signing service to pay for.
Signed copy on file
Once signed, the signer name and the signed PDF are stored with the quote. Links expire after 30 days and a proposal cannot be signed twice.
Workflow walkthrough
From finished bid to signed agreement
The proposal is built from the quote you already priced, so there is no retyping. Set up your company details once and every proposal after that takes a few clicks.
- 01
Set up your provider profile once
Add your business description and the value proposition you want every prospect to read. Upload your W-9 and certificate of insurance as PDFs so they ride along with each proposal. Save default cover letter, terms, and "why choose us" text.
On screen
- Business description
- Value proposition
- W-9 and COI uploads
- Default proposal text
- 02
Personalize the cover letter
Placeholders such as the company name, contact email, address, and website fill in automatically, so a saved cover letter reads as if you wrote it for this building. Edit any section for a specific prospect.
On screen
- {{company_name}}, {{contact_email}}, {{address}}, {{website}}
- Editable cover letter and terms
- 03
Preview the PDF
Review the proposal exactly as the client will see it: cover letter, scope broken out by area and service, frequencies, service windows, monthly price, agreement dates, and terms.
On screen
- Full proposal preview
- Scope by area
- Price and agreement dates
- 04
Email it for signature
Send the proposal to the client contact from inside GrowClean. They receive an email with a secure link that stays valid for 30 days.
On screen
- Recipient and message
- Send proposal button
- Sent status on the quote
- 05
Client reviews and signs
The client opens the link, reads the proposal, and signs by drawing with a finger or mouse, or by typing their name. If the link has expired or the proposal is already signed, they see a clear message instead.
On screen
- Proposal viewer
- Draw or type signature
- Expired and already-signed notices
What wins commercial cleaning proposals
Facility managers compare cleaning proposals side by side, often three or four at a time. The ones that win are fast, specific, and easy to approve. A scope that names each area and how often it is cleaned answers the questions a vague "nightly janitorial, $2,400/month" quote leaves open.
Speed counts as much as polish. Alpine Cleaning, the Spokane Valley company where GrowClean was built, used to take five days to get a proposal out. Sending it within a day, with a signature link included, helped lift its win rate from 15 percent to 35 percent.
Having your W-9 and insurance certificate in the same packet removes another back-and-forth before a contract can start.
Frequently asked questions
A cover letter, a description of your company, the scope of work broken down by area, cleaning frequencies, service windows, the monthly price, agreement start and end dates, terms, and a place to sign. Many property managers also expect a W-9 and certificate of insurance.
No. They open the link in the email and sign in their browser on any device. There is nothing to download and no account to create.
Signing links are valid for 30 days. After that the client sees an expiration message, and you can send a fresh proposal.
Yes. Upload them once in your provider profile and they are included with your PDF proposals.
In the United States, the ESIGN Act and UETA generally give electronic signatures the same weight as handwritten ones for commercial agreements. If you have a specific legal question about a contract, check with your attorney.
Yes. Save it as a default and use placeholders like the company name and address, which fill in automatically for each client.
Send your next proposal with a signature link
Branded PDF, emailed from the app, signed from any device.
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